Know exactly where every dollar is.
NDS imports deposit data from all your bank accounts — check deposits, ACH, collections, card payments — normalizes it across varying bank formats, and matches it against actual posting data from your practice management system.The result: real-time visibility into every matched, missing, and unresolved deposit — across every bank, every PMS, every day. No end-of-month surprises. No spreadsheets.
Most RCM teams still reconcile bank deposits manually on Excel spreadsheets — downloading reports from multiple bank accounts, cross-referencing against remittance files, and hunting for discrepancies line by line. It’s time-consuming, error-prone, and always behind.
Bank deposit reports arrive in varying formats across different financial institutions. There’s no reliable way to detect a missed deposit or a missing remittance file until days have passed. And by the time month-end close arrives, the gap between what’s been posted and what’s in the bank creates a stressful, manual scramble to reconcile.
The real problem: most teams are matching deposits to ERA or EOB files — not to what was actually posted in the PMS. That’s not true reconciliation. That’s document matching with a blind spot.
Imports all bank deposit data — check deposits, ACH deposits, collections deposits, card payments — from multiple bank accounts across different financial institutions.
Normalizes all deposit data by stripping away extraneous, bank-specific formatting — creating a clean, standardized dataset regardless of source.
Supports providers with accounts at multiple banks — all deposit data consolidated into a single view.
Imports actual posting data from your practice management system — not ERA or EOB files, but what was genuinely posted to patient accounts.
Supports multiple practice management systems — fully system-agnostic, no reconfiguration required.
Consolidates posting data across all systems into a unified dataset ready for matching.
Uses key data fields from the posting file to locate matching or nearest-matching deposit records using AI matching.
Confirms that deposit totals match the totals of corresponding posting transactions.
Matching rules are fully configurable and can be modified to reflect your organization’s specific requirements.
Unmatched items are surfaced in a purpose-built reconciliation interface — giving your finance team a structured workflow to research, select the best match, and resolve exceptions quickly. Every manual match decision is captured and fed back into the AI, so similar cases are handled automatically in future reconciliation cycles.
Provides reports showing total deposits by bank and date, alongside matched vs. unmatched status at a glance.
Generates custom reports as required by your team — tailored to your reconciliation workflow and reporting needs.
Serves as a centralized data repository accessible by multiple users and roles — cash posters, AR staff, finance teams — giving everyone a single source of truth.
Stop downloading bank reports and cross-referencing spreadsheets. Automated import, normalization, and matching replace hours of manual work every day.
Match bank deposits to actual PMS posting data — not just ERA/EOB files. This closes the loop between what hit the bank and what’s recorded in your billing system.
No more waiting days to discover a payment is missing or a remittance file was never received. Unmatched items are visible as soon as reconciliation runs.
Eliminate the stressful month-end scramble. Continuous reconciliation means your books are always close to balanced — not just once a month.
Consolidate deposit and posting data across all your bank accounts and practice management systems into a single, unified reconciliation view.
A shared repository accessible by cash posters, AR staff, and finance teams — no more siloed spreadsheets or version confusion.
Most reconciliation tools rely on exact-match rules that break when data is inconsistent. NDS is different.
Our AI locates the best match between deposit records and posting transactions — even when data fields don’t align perfectly. It finds the nearest match based on key data points, not just exact values, so reconciliation doesn’t stall on minor discrepancies.
When users manually match unresolved items through the reconciliation interface, those decisions are captured and fed back into the system. The matching algorithm expands over time — learning from your team’s judgment to handle similar cases automatically in the future. The more you use it, the smarter it gets.
Every organization reconciles differently. NDS lets you configure and modify matching rules to reflect your specific workflows, payer mix, and bank account structures — so the system works the way your team needs it to, not the other way around.
Most tools in the market match bank deposits to ERA or EOB files. NDS matches deposits to actual posting data from your PMS (patient account) — verifying that what hit the bank is what was genuinely recorded in your billing system. This is the only reconciliation that fully closes the loop.
Bank deposit reports arrive in dozens of proprietary formats across financial institutions. NDS normalizes all of them automatically — no IT integration project, no custom connector build, no format mapping required. Whether you bank with one institution or maintain accounts at multiple banks, NDS ingests and standardizes your deposit data out of the box.
NDS Bank Deposit Reconciliation is designed for healthcare organizations that process high volumes of payments across multiple banks and billing systems — where manual reconciliation creates risk, delays, and revenue blind spots.
Multi-specialty physician groups and large practices
Standalone hospitals and hospital-based billing operations
Hospital groups and Integrated Delivery Networks (IDNs)
RCM companies managing reconciliation at scale across multiple clients
Organizations looking to replace manual Excel-based reconciliation workflows
Share a sample of your bank deposit reports and PMS posting data, and we’ll return a working proof of concept showing how NDS matches, reconciles, and surfaces unmatched items — tailored to your bank accounts and practice management systems. No setup fees. No commitment. Just proof on your actual data.
Have questions about bank reconciliation?
See our FAQ
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